Position Details
Administrative Assistant III (FT), CFRN21955HSTI
The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.
College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.
Primary Duties and Responsibilities:
- Assist HSTI staff in preparation of course materials and delivery of continuing education courses.
- Assist in the preparation of marketing materials for mailings and electronic marketing.
- Process registration materials/awards of completion for each HSTI class.
- Disseminate appropriate evaluation materials for all HSTI Continuing Education classes, and process upon completion to HSTI Program Manager.
- Assist in opening and closing Continuing Education courses as requested.
- Forward all processed class/instructor evaluations to the appropriate Manager or Coordinator for review and file.
- Acts as receptionist; answer phones, transfers calls to appropriate staff, advises students of canceled classes and assists with rescheduling of classes, and record and distribute messages to full and part-time staff members.
- Contact and assist instructors regarding necessary copying or training/handout materials for student dissemination.
- Assist instructors in updating tests/examinations for training classes.
- Assist in preparing/processing requisitions necessary for ordering teaching supplies, follow-up on receipt of supplies ordered, process reimbursable expense forms.
- Interact with HSTI CE instructors as needed to schedule class/program needs.
- Maintain course class lists and assist in creating material for marketing.
- Maintain HSTI class, course and instructor training materials and ensure master files remain current.
- Assist in managing classroom usage, including opening and locking classroom doors, obtaining AV equipment, materials and supplies as needed for courses.
- Assist office personnel in support functions as needed.
- Other related duties as assigned.
Qualifications:
- Education
- High school diploma or equivalent required.
- Associates Degree in Office Technology preferred.
- Two years of college level business courses preferred.
- Experience
- 1 to 2 years office experience in an educational or public safety environment required.
- Microsoft Office package proficiency required.
- Typing speed of 50 wpm required.
- Proficiency in written and spoken English required.
- 3 years office experience in an educational, public safety office environment preferred.
Working Conditions:
- Computer, multi-line phone, calculator, copier, various printers, scanner, and electronic typewriter, mobile computer lab, media bunkers, FAX machine, etc.
- Pleasant office - non-smoking.
- This position requires a background check and drug screen.
Hybrid Remote Eligible:
Yes
To apply, visit:
https://apptrkr.com/5573668
College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.
College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.
